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Article / Updated 11-24-2021
To save you time and unnecessary work, Robert’s Rules spells out exactly what needs to go into your minutes. Minutes are important because they’re the only surviving record of what was said and done at a meeting. They can be dry and boring. In fact, it’s probably a good sign if they are! Most importantly, they need to be informative and easy to navigate for whatever the reader needs to know six months from now.
Article / Updated 10-07-2021
According to Robert's Rules, minutes drafted ahead of time aren’t the official minutes until the members approve them. Today's technology has made its mark on meeting minutes. The secretary can now draft the minutes and easily send copies to the members for them to read before the meeting; then members can come to the meeting prepared with any corrections.
Article / Updated 08-10-2016
Your bylaws belong to your group, and only your group can decide what they mean. Sure, a parliamentarian can help you understand the technical meaning of a phrase or a section here and there. But when you come across something ambiguous (meaning that there's more than one way to reasonably interpret something), then the question remains to be answered by your organization by a majority vote at a meeting.
Article / Updated 03-26-2016
Under Robert's Rules — or any set of parliamentary rules — your group's bylaws comprise the fundamental rules that define your organization. Your bylaws should include all the rules your group determines are of such importance that
They can't be changed unless the members get previous notice of any proposed change and a large majority (commonly two-thirds) is required to enact any proposed change.
Article / Updated 03-26-2016
The motion to amend is perhaps the single most-used of the subsidiary motions allowed by Robert's Rules. You use this motion when you want to change the wording of the motion under consideration. You can use it to make a good idea better or a bad idea more palatable. Amendments are really at the heart of the process of perfecting motions before a final vote, and the importance of understanding the basics of amending can't be overstated.
Article / Updated 03-26-2016
The motion to Reconsider is a distinct parliamentary motion! When you use the word reconsider in a parliamentary situation, it refers only to this specific motion. All the motions in the class of motions that bring a question again before the assembly assist your group in revisiting previously considered motions.
Article / Updated 03-26-2016
Using the motion to Rescind or to Amend Something Previously Adopted, you can undo or change any decision your group made in the past. Nothing is forever, and that saying is especially true in the world of clubs and organizations. Last year’s good idea can turn into this year’s problem. But thanks to General Robert’s wisdom and foresight, you always have a way out!
Article / Updated 03-26-2016
Ballot voting is the preferred voting method in situations in which knowing how all the members voted isn't desirable. You can use a ballot vote to decide either a motion or an election:
If the ballot vote decides a motion, the question is clearly stated by the chair, and you're instructed to mark your ballot Yes or No (or For or Against).
Article / Updated 03-26-2016
Robert's Rules offers quite a selection of voting methods, whether you're voting on motions or having elections. The methods range from asking for unanimous agreement to showing how you vote by voice or other physical action to voting by secret ballot. The voting methods recognized by Robert's Rules include
Unanimous consent
Quite possibly the most efficient way of conducting a vote, unanimous consent is the voting method of choice because it saves so much time.
Article / Updated 03-26-2016
Robert's Rules are designed to facilitate the transaction of business by your group, not to hinder it. If you're going to be effective in meetings, you need to know the right — and wrong — ways to use parliamentary motions.
The following list clues you in to the more frequent and obvious places where some members reveal their tenuous grasp on Robert's Rules of Order:
Speaking without recognition: It's a mistake to make just about any motion without first being recognized by the chair.
