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If you're reviewing a PowerPoint 2007 presentation, one of the better ways to communicate your thoughts to your colleagues is to insert comments into the presentation. A comment is a lot like a stick-on note. The beauty of comments is that you can turn them on and off. Thus, you can view the comments while you're editing your presentation, and you can turn them off when it's time for the show.
To add a comment to a presentation, follow these steps:
1. Call up the slide to which you want to add a comment.
2. Open the Review tab on the Ribbon and then click the New Comment button.
A comment bubble appears on the slide. Your initials and a comment number appear in the small box next to the bubble.
3. Type whatever you want in the comment bubble.
Offer some constructive criticism. Suggest an alternative approach. Or just comment on the weather.
4. Click anywhere outside the comment bubble to make it disappear.
Only the comment tag (the little box with the reviewer's initials and comment number) remains.
5. If you want, move the comment tag.
You can move the comment closer to the slide item on which you're commenting by dragging the comment tag around the slide.
Here are some additional thoughts concerning working with comments:
- To change a comment, double-click the comment tag and then edit the text in the comment until you're satisfied.
- To delete a comment, click the comment to select it and then press Delete.
- To delete all of the comments on a particular slide, click the down arrow beneath the Delete button on the Review tab. Then choose Delete All Markup on the Current Slide.
- To delete all the comments in a presentation, click the down arrow beneath the Delete button and choose Delete All Markup in This Presentation.
 | - You can quickly scan through all the comments in a PowerPoint presentation by using the Previous and Next buttons on the Review tab on the Ribbon.
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- You can use the Show Markup button on the Review tab to show or hide comments from a presentation.
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