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In Office 2007, the Quick Access toolbar appears to the right of the Office Button. (The Office Button is round, with four colored squares in it, at the top left corner of the screen). The Quick Access toolbar displays icons that represent commonly used commands such as Save, Undo, and Redo, and it customizable.
Using the Quick Access icons
To save your current file in Office 2007, just click the Save icon in the Quick Access toolbar. If you're saving a new file, a dialog box pops up, asking you to choose a name for your file.
If you click the Print icon in the Quick Access toolbar, Office 2007 immediately prints one copy of your entire file through the default printer. (If you want to specify a different printer to use, the number of copies to print, or specific pages to print, click the Office Button and choose Print instead.)
The Redo icon (the arrow that curves clockwise) reverses the last Undo command you chose. For example, if you delete a paragraph, Office 2007 makes that paragraph disappear. Then if you immediately click the Undo icon, the paragraph magically reappears. If you immediately click the Redo icon, the Redo command reverses the Undo command and deletes the paragraph once more.
The Undo icon (the arrow that curves counterclockwise) is unique in that it offers two ways to use it. First, you can click the Undo icon to undo the last action you chose. Second, you can click the downward-pointing arrow that appears to the right of the Undo icon to display a list of one or more of your previous actions.
The most recent action you chose appears at the top of this list, the second most recent action appears second, and so on. To undo multiple commands, follow these steps:
1. Click the downward-pointing arrow that appears to the right of the Undo icon in the Quick Access toolbar.
2. Move the mouse pointer to highlight one or more actions you want to undo.
3. Click the left mouse button.
Office 2007 undoes all the multiple actions you selected.
Adding icons
The Quick Access toolbar is designed to put your most commonly used commands where you can always find them. To add other icons to the Quick Access toolbar, follow these steps:
1. Click the Customize Quick Access Toolbar arrow (it's the downward-pointing arrow with a hyphen hovering on top).
A pull-down menu appears.
 | You can add an icon to the toolbar by just clicking on an icon name, such as Quick Print or New, from the pull-down menu. |
2. Click More Commands.
An Options window appears. The panel on the right shows all the current icons on the Quick Access toolbar. The panel on the left shows all the additional icons you can add.
3. Click in the Choose Commands From list box and choose a menu title, such as File or Page Layout.
The left panel displays a list of icons and commands.
4. Click an icon and then click the Add button.
5. (Optional) Repeat Steps 3 and 4 for each additional icon you want to add to the Quick Access toolbar.
6. Click OK.
Your chosen icon (or icons) now appears on the Quick Access toolbar.
Removing icons
You can remove icons from the Quick Access toolbar at any time. To remove an icon, follow these steps:
1. Right-click an icon on the Quick Access toolbar.
A pull-down menu appears.
2. Click Remove from Quick Access Toolbar.
Office 2007 removes your selected icon from the Quick Access toolbar.
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